Apply to Administrative Assistant Job at UNDP Cameroon

Administrative Assistant Job opportunity at UNDP Cameroon

This position plays a key role in structuring and coordinating administrative workflows, including protocol-related services, operational facilitation, and inter-agency service provision, contributing to improved efficiency and accountability. The Administrative Assistant facilitates effective interaction with national authorities and stakeholders, ensuring compliance with regulatory frameworks and supporting smooth execution of operational activities.

Experience:

Minimum years of relevant professional experience   Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant experience in administration and administrative support services (logistics support, file tracking,  fleet and asset management, reporting and archiving).

Required qualifications

Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

• Job Identification : 34704.
• Job Schedule : Full time
• Locations : Yaounde, Cameroon.
• Agency : UNDP
• Grade : NPSA-5
• Vacancy Type : National Personnel Service Agreement.
• Practice Area : Management.
• Bureau : Regional Bureau for Africa
• Contract Duration : 1 Year
• Education & Work Experience : High School certificate
• Other Criteria : Bachelor Degree in Social Sciences, Business Administration, Economics, Logistics or in any related field.
• Required Languages : Fluency in French and working knowledge of English OR Fluency in English and working knowledge of French.
  
• Apply Before : 06/20/2026, 04:59 AM.
• Vacancy Timeline : 2 Weeks.

Core competencies

• Achieve Results : LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively : LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Act with Determination : LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner : LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion : LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
• Learn Continuously : LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility : LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Desired skills

• Proven Knowledge of processes at MINREX.
• Proven Knowledge in Customs clearance arrangements (MINFI).
• Proven Knowledge of vehicle administrative filing (MINTRANSPORTS).
• Experience of archiving techniques.
• Experience of vehicle management.
• Working experience with other UN Agencies.
• Experience in handling of web-based management systems.
• Langue(s) requise(s) – Fluency in French and working knowledge of English OR Fluency in English and working knowledge of French.

Duties and Responsibilities

1- Support knowledge building and sharing in the Country Office.

• Contribute to knowledge sharing on administrative, protocol, and regulatory processes within the Country Office and with partner agencies.
• Participate in inter-agency coordination platforms, including Operations Management Team (OMT) meetings, and other initiatives, contributing to alignment and information sharing across UN agencies.
• Support training and capacity-building initiatives.
• May supervise junior staff.

2- Implement operational strategies in alignment with governing rules and regulations and with a focus on consistency and quality.

• Ensure full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
• Provide inputs to administrative business processes mapping and implementation of internal standard operating procedures (SOPs).
• Support the implementation and improvement of administrative processes related to protocol services and administrative facilitation.
• Contribute to strengthening traceability, accountability, and efficiency of administrative workflows, including inter-agency service provision.
• Support preparation and implementation of results-oriented workplans aligned with operational priorities.

3- Provide appropriate and required administrative and logistical services to the Country Office.

• Provide support to procurement processes, logistics coordination, and shipment arrangements, including customs clearance facilitation in line with applicable regulations.
• Provide comprehensive support to meetings and missions, including preparation of briefing materials, coordination of logistics, and administrative facilitation.
• Maintain effective working relationships with relevant national authorities and service providers to facilitate administrative processes and anticipate potential bottlenecks.
• Contribute to coordination, tracking, and follow-up of inter-agency administrative service requests, ensuring timely processing, proper documentation, and reporting.
• Support vehicle-related administrative processes, including registration, insurance, and compliance with national regulations.
• Provide administrative support in reviewing and processing service requests, ensuring completeness, accuracy, and compliance.
• Support administrative processes related to protocol services, including facilitation of courtesy visas, entry authorizations, and official documentation.
• Assist in coordination of administrative processes related to exemptions (vehicles, equipment, technical materials), ensuring compliance with national regulatory frameworks.
• Monitor deadlines, commitments, and follow-up actions to ensure timely delivery of administrative services.

4- Provide support for effective administrative and financial control in the Country Office.

• Assist in preparation of budget and audit-related information.
  
• Contribute to monitoring and tracking of administrative service requests, including support to cost-recovery mechanisms for services provided to partner agencies.
• Compile and review data, prepare administrative documentation, including requests for payments and invoices.
• Support process optimization and workflow improvements to enhance administrative efficiency, transparency, and performance.

Cross-Functional & Technical competencies

• Thematic Area Name  Definition
• Business Management: Customer satisfaction/ Client Management.
• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
• Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests.
• Ability to anticipate client’s upcoming needs and concerns
• Administration &Operations – Operations Management, Ability to plan, organize, and support administrative and operational processes to ensure efficient service delivery.

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