Job offer Admin & Logistics Assistant – International Rescue Committee (IRC) Cameroon

Job opening Admin & Logistics Assistant – International Rescue Committee (IRC) Cameroon

Job requisition id : JR00003677
International Rescue Committee (IRC).

The Admin & Logistics Assistant provides essential day-to-day support to the Admin and Logistics department and the wider team. The role is responsible for the efficient execution of administrative and logistical tasks, ensuring the smooth operation of the office and project activities in line with IRC policies and procedures.

Job Requirements:

Education (Knowledge)  

• 2- 3 years of experience in an administrative or logistical support role, preferably with an NGO.
  
• Diploma or bachelor’s degree in business administration, Logistics, or a related field.
  
• Excellent communication and interpersonal skills.
  
• High level of attention to detail and accuracy.
• Basic knowledge of procurement and logistics procedures.
  
• Proactive, with a positive and solution-oriented attitude.
  
• Ability to work effectively in a team environment.
  
• Fluency in English, French.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Strong organizational skills and the ability to multitask effectively.

Skills and Abilities: 

• Strong sense of personal integrity. 
• Team spirit and problem-solving abilities. 
• Capable of working under pressure. 
• Attention to detail. 
• Ability to multi-task. 

Major Responsibilities:

1. Financial and Documentation Support

• Assist in the preparation of payment requests for administrative and logistical expenses, ensuring all supporting documents are attached.
• Maintain a record of all logistical and administrative contracts, leases, and agreements.
  
• Handle petty cash transactions and assist with the reconciliation and documentation of expenditures

2. Safety and Security

• Assist in ensuring the office environment is safe and secure by reporting any security or safety concerns.
• Ensure that all staff and visitors adhere to basic office security and safety protocols.

3. Administrative Support

• Serve as the first point of contact for visitors and incoming calls, providing a professional and welcoming presence.
• Manage the office calendar and schedule appointments and meetings as requested.
• Supervise cleaning and maintenance staff and report any issues or repair needs to the supervisor.
• Assist in the management of office assets, including labeling and tracking items.
• Support the organization and coordination of workshops, meetings, and events.
• Assist in maintaining an up-to-date filing system for all administrative and logistical documents, both physical and electronic.
• Ensure the office is well stocked with necessary supplies and stationery and assist with their distribution and tracking.
• Prepare and distribute correspondence, memos, letters, and forms.

4. Logistics Support

• Support the supervisor in managing inventory and stock in the office and warehouse, ensuring proper documentation of all movements.
  
• Help with the management of the office fleet, including tracking vehicle logbooks, fuel consumption, and scheduling routine maintenance.
• Assist with the receipt and distribution of goods, ensuring that all items are properly documented and in good condition.
  
• Assist in organizing transportation and accommodation for staff travel and project activities.
  

End Date: June 18, 2026.