7 Best Thank You Email After Interview Samples and Example

· Updated August 23, 2024 · 7 minutes · by Kamerpower ·

7 Best Thank You Email After Interview Samples and Example. Sending a follow-up message to thank the interviewer is a great idea, but if you don’t send the right type of message, it can do more harm than good. A job interview lets you position yourself as a strong candidate for the role you are applying for. 

Sending a thank you letter after the interview allows you to continue to make a good impression on your potential employer. In this article, we will show you how to write a professional thank you email or note after your interview.

How to Write an Interview Thank You Email or Note

• Begin with a professional or formal greeting (e.g. “Hello Robert,” or “Dear Mary,”).
• Mention something specific you talked to them about in the interview, that you enjoyed learning about, so they know that this interview thank you note is written specifically for them.
• Thank the interviewer and tell them that you appreciate their time spent during the job interview.
• Tell the interviewer that they should feel free to contact you if they need any additional information or have follow-up questions in the meantime.
• Reaffirm your interest in the position and tell the reader that you look forward to hearing about the next steps in the hiring process.
• Include something to reaffirm that you’re confident you can perform well in this role and explain why. [Optional]
• If you interviewed with multiple people in a single day and want to thank them all, send a separate thank you note to each for a more personalized feel.

What to include in a post-interview thank you letter 

1. Note of appreciation

When you begin writing the body of the email, start with an expression of gratitude. Thank the interviewer for taking the time to meet with you. Include the job title here for clarity, as many hiring managers may be considering candidates for multiple positions at once.

2. Prompt to take the next step

For closing the thank you note, encourage the hiring manager to take the next step in the hiring process. Reference what you learned during the interview to complete this section since you may need to provide references or complete a second interview to get the job.

3. Subject line

If you email your thank you note, you need a subject line that easily conveys your message. A short and straightforward subject line like “Thank you for your time” can work for most post-interview thank you notes.

4. Contact information

Provide your contact information. The interviewer should already have these details on file but listing them in your email can make it easier for the hiring team to contact you for additional steps. Include both your email address and phone number below your closing to streamline the hiring process.

5. Recap of your qualifications

Provide a short recap of your experience and background. The interviewer should already be aware of these qualifications after reading your resume and meeting with you, so this section should be brief. Connect your qualifications to the position and its unique requirements to express why you are a strong candidate for the job.

6. Personalized greeting

Rather than starting to type your message right away, always begin thank-you emails with a salutation. “Hello [Interviewer name]” or “Dear [Interviewer name]” is ideal for most thank you notes. Remember to use the name that your interviewer provided when you met, which may be a first name or a title.

7 Unique Thank You email after interview

#1. Example Interview Thank You Email 

Hi [Interviewer’s Name],

Thank you for your time yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers you’re trying to attract.

I’m confident that I can take what I’ve learned at <Current Employer’s Name> and step into your role and be successful, so I’m eager to hear your feedback when you have a chance.

Don’t hesitate to contact me in the meantime if you have any questions or concerns.

Best regards,
[Your First and Last Name].

 #2. Sample Interview Thank You Email/Letter

Dear [Interviewer’s Name],

Thank you for taking the time to meet with me <yesterday/Monday/etc>. I’m very excited about the opportunity to work at <Company Name>.

The <Job Title> role sounds exciting and is a position that I’m confident I’d excel in due to my prior experience in <experience or skill that would help you succeed in this job>.

I look forward to hearing feedback as soon as you have any updates and would love to continue discussing the opportunity with you at that point.

Please don’t hesitate to contact me if you need any additional information in the meantime. Thank you again, <Interviewer’s Name>.

Best regards,
[Your First and Last Name].

#3. Sample Interview Thank You Email/Note 

Hello [Interviewer’s Name],

Thank you for taking the time to interview me <yesterday/Tuesday/etc>. I enjoyed our conversation about <specific topic you discussed> and it was great learning about the <Job Title> position overall. 

It sounds like an exciting opportunity and a role I could succeed and excel at. I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have questions or concerns in the meantime.

Best regards,
[Your First and Last Name].

#4. Thank you letter after interview – Formal thank you letter

When you apply for a role in an industry that relies on more official interactions, plan to send a formal thank you letter.

Subject line: Thank you for the interview

Dear Dr. Paul,

Thank you for taking the time to speak with me about the Marketing Manager position this morning. It was inspiring to have such an insightful conversation about marketing metrics, and it was a pleasure to learn more about your insight into the industry.

The details you shared about the position and future goals for the marketing team convinced me that the role would be an ideal match for my qualifications. I believe that my Master of Science in marketing from Edison University and seven years of experience as a marketing specialist would allow me to make a valuable contribution to the department.

Thank you,
[Your First and Last Name]
[email].

#5. Informal thank you note

If you apply for a job in an industry that prioritizes casual communication, or you are interviewing for an internal position and you know your interviewer, an informal thank you note may be appropriate.

Subject line: Great to meet you

Hi Mary,

Thanks so much for taking the time to talk with me earlier today. Our conversation about the Marketing Manager position was inspiring, and it was fantastic to learn more about the role.

The job sounds exciting, and I think I would be an ideal candidate, thanks to my master’s degree and years of experience in the field. Please contact me if you want to discuss this further. Thanks again for the opportunity.

Thanks,
[Your First and Last Name]
[email].
[Tel].

#6. A short and sweet sample thank you email you could send after an interview

This one’s concise and to the point, perfect if you’re looking for a quick follow up after a phone or early-round interview and want to use the template more or less to a T.

Hi Robert,

Thank you so much for chatting with me today. It was such a pleasure to learn more about the marketing manager role, and I’m very excited about the opportunity to join News Crew and help your team reach a new audience with your amazing content.

I look forward to hearing from you about next steps, but please don’t hesitate to contact me if I can provide any additional information.

All the best,
Kim.

#7. Sample Thank You Email after the Second Interview

Dear Janne,

Thank you for taking the time to meet with me to discuss the Senior Project Manager role.

I enjoyed hearing about how the position will balance internal project leadership and client meetings as the company grows.

In my previous phone interview, Anne mentioned that my sales background would serve me well in this job opportunity, and after hearing you describe the mix of day-to-day tasks, I can see where my skills would fit in and allow me to make an immediate contribution.

I’m confident this role fits my skill set and long-term goals, and I look forward to the next steps in the interview process. In the meantime, don’t hesitate to contact me if you need any further information. Thank you for your time and consideration.

Best regards,
[Your name].

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