How To Respond To An Interview Request In 2024
How To Respond To An Interview Request | Reply To Interview Invitation Availability (With Examples). You should always keep an eye on your inbox because hiring companies rarely call candidates anymore. Here, we will offer step-by-step instructions on how to confirm an interview request by email along with helpful tips together with examples. Kamerpower.com
After receiving the interview request, email your response on the same day or next business day. This means you need to be on top of your email game. Check emails regularly, set up push notifications, and make a habit of checking your spam folder. A swift reply shows that you’re responsive and genuinely interested.
Ways On How To Respond To An Interview Request
- Respond Promptly: After receiving the interview request, email your response on the same day or next business day.
- Be professional: Avoid emojis, emoticons, and text/chat abbreviations. All caps and excessive exclamation points should also be on the chopping block.
- Confirm Interview Logistics: If the employer suggested an appointment time that you can accommodate, confirm the date, location, and time in your response as in the examples given above.
- Reply to everyone: Hit “Reply All” so you don’t exclude anyone from the email thread.
- Lean towards formality: In most cases, use the hiring manager’s title (e.g., Mr., Ms., Dr.) and last name in the salutation. If you have a close personal relationship with the hiring manager, first names are fine.
- Be polite: Thank the employer and express enthusiasm for the opportunity.
- Get to the point: You don’t need to revisit your qualifications in this email—save it for the interview.
- Include Your Contact Information. Make it easy for the employer to find your phone and email address—the usual place is below your name at the end of the email.
- Proofread: Review all sections of the email before sending, making sure they’re error free.
Thank you for inviting me to the interview – How to respond to an interview thank you email
What do you do when you finally get an email asking you to schedule an interview? Responding to an interview request is the beginning of your communication. Set a great tone in that first response and you may improve your chances of moving forward in the hiring process.
Example on How to respond to an interview request by email
Dear Mr. Wallace,
Thank you for your consideration and the invitation to interview for the Internet marketing Manager role at XYZ Company. I am available this Friday at 12:30 p.m., and I look forward to meeting with you to discuss this position in more detail.
Please let me know if I can provide any additional information prior to our meeting on Wednesday afternoon at your offices.
Sincerely,
John Markey
555) 555-1234.
What Is Your Availability To Interview (Dates & Times)
Here is an example on how to reply to an Interview Request. Thank you very much for the invitation to interview for the Account Manager position. I appreciate the opportunity, and I look forward to meeting with Markie Henry on August 22th at 9 AM in your New York office. If I can provide you with any further information prior to the interview, please let me know.
Step-by-step process for how to respond to an interview request by email
Step 1. Open with gratitude and enthusiasm
Right off the bat, you want to express how thankful you are for the opportunity and how excited you are for the chance to interview. You don’t have to go overboard, a quick thank you and a word like “thrilled” will suffice.
Step 2. Provide availability.
Most recruiters and hiring managers will give you a few different windows of times to choose from. Some might request that you suggest times. Regardless, clearly indicate what days and times work best for you. If no times indicated in the invitation email work for you, feel free to make additional suggestions.
Step 3. Provide requested details
Most interview invitations also come with instructions to follow for pre-interview admin-type stuff. You might have to email your resume, cover letter, references, etc. to additional people or answer a few questions. Make sure that you read the invitation request clearly so that you don’t forget to include something that they asked you for.
Step 4. Offer to provide more info at their request
It’s likely that they’ve got everything they need from you, but it’s a polite gesture to offer more details upon request.
Step 5. Close with gratitude and enthusiasm.
In one quick closing line, say thanks again and mention how you’re looking forward to the interview.
How to respond to an interview request by phone
You might receive an email requesting you to call the potential employer’s office to schedule an interview. Even though you are asked to call, you could also consider sending a brief confirmation email.
Example of request
Dear Ms. Wallace,
Thank you for considering me for the Developer role at XYZ Company. Per your request, I will call you tomorrow afternoon to arrange for an interview.
I look forward to speaking with you. Please let me know if I can provide any additional information.
Sincerely,
Henry Jake
Phone: (777) 333-1234
Example Response Emails For Interview Invitation
Here’s a template for your response to an Interview Request that you can edit and make your own.
1. How to respond If you were told to email someone else to schedule an interview
Dear Jane Garton,
I received an email from John Szitzer requesting that I contact you to schedule an interview for the Associate Editor position at Big Tech. Please let me know which dates and times work best for your schedule at your earliest convenience.
Thank you for considering me for the role and I’m looking forward to learning more about the position.
Sincerely,
Ellie Spencer
2. How to respond to an interview request If the employer asks you to call to schedule an interview
Dear Jane Garton,
Thank you for the invitation to interview for the Staff Accountant position at NewCorp. As requested, I will call tomorrow morning to schedule an interview time with your secretary.
Please let me know if there’s anything else you need from me before the interview and I look forward to our meeting.
Sincerely,
Joanne Doe
(111)-222-333
3. How to respond If the employer asks you to provide interview time availabilitiesHi Kim,
Thank you for reaching out. I’d love to join a phone interview with the team. This week, I’m free Wednesday from 1:30 pm to 4:45 pm, or Friday from 8:30 am to 12 pm. If those times don’t work, I’m free Tuesday and Thursday from 2:30 pm to 5 pm next week. The hiring team can reach me at 123-456-7890.
I’ve attached a list of my references’ contact information and a copy of my resume. Please let me know if there’s anything else you need from me.
Thank you again for the opportunity to interview, and I look forward to speaking with the team!
Kind regards,
Joanne Doe
4. How to respond to an interview request If the employer requests a few specific time slots
Dear Jane Garton,
Thank you for the interview invitation for the Head Engineer role at XYZ Inc. — I’m thrilled for the chance to chat with some of the best in the business.
From the suggested time slots in your email, Thursday between 12-2 pm works best for me. I can also come in on Wednesday after 2:30 pm, if that would leave enough time for a full interview.
Thanks again for the opportunity, excited to learn more!
Warm regards,
Joanne Doe.
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