Small Grants Programme Assistant UNDP Cameroon

The Global Environment Facility (GEF) Small Grants Programme (SGP) is implemented by UNDP on behalf of the GEF Partnership. UNDP oversees the Small Grants Programme (SGP) through the Vertical Hub and the Nature Hub of BPPS.

Funded by the Global Environment Facility (GEF), the Small Grants Programme efficiently channels direct grants to non-governmental and community-based organizations to help them cope with climate change; conserve biodiversity; protect international waters; reduce the impact of Persistent Organic Pollutants; and prevent land degradation. Helping communities with their initiatives for sustainable livelihoods while generating global environmental benefits is the core inspiration of the Small Grants Programme.

• Job Identification : 34080
• Job Schedule : Full time.
• Locations : Yaounde, Cameroon
• Agency : UNDP
• Grade : NPSA-5
• Vacancy Type : National Personnel Service Agreement
• Practice Area : Management
• Bureau : Regional Bureau for Africa
• Contract Duration : 1 Year with Possibility for extension
• Education & Work Experience : High School certificate.
  
• Apply Before : 05/23/2026, 04:59 AM.
  

Duties and Responsibilities

Support to Programme implementation 

• Advise potential grantees on project preparation processes and guidelines, and report to NC and National Steering Committee (NSC) on project development activities, as required.
• Provide day-to-day support and guidance to new and ongoing projects and its grantees, as required.
• Assist the NC in project implementation, matters related to the grievance redress mechanism, monitoring and evaluation, including participation in field visits.
• Support organization and preparation of minutes of NSC meetings and other SGP events.
• Contribute to day-to-day programme/project implementation, ensuring conformity to expected results, outputs, objectives and work-plans.
• Assist the National Coordinator (NC) in prescreening project concepts and project proposals and evaluate the financial part of the project proposals.
• Assist the NC in development and revision of grant application forms and other management tools, requirements of the programme, and other SGP documents.
• Maintain contacts and professional working relationship with NGOs, governmental institutions, donors, other SGP stakeholders.
• Draft memos and other operational documents on behalf of NC and respond to queries on SGP programme matters.
• Regularly update and maintain SGP project database as well as stakeholders’ database.
• Assist NC in reporting regularly to the Central Programme Management Team (CPMT), United Nations Development Programme Country Office (UNDP CO), and assist NC in timely preparation of annual monitoring survey, and other CPMT, UNDP surveys and reports as required.
• Support the NC in meeting relevant M&E requirements (e.g. Project Implementation Report (PIR), Midterm Review (MTR) and Terminal Evaluation (TE).

Provision of Administrative Support 

Procure office supplies, equipment, and furniture adhering to SGP and CO SOPs on procurement rules and regulation.

• Establish and maintain projects filing system containing original MOAs and amendments, original or copies of interim and final reports with all supporting documents, and mission reports or evaluation documents. 
• Ensure flow of information and dissemination of materials with all concerned.
• Maintain an updated inventory of all physical assets and register all inventory in the asset inventory sheet.
• Provide logistical and administrative support to visiting missions, travel arrangements, and meetings for the NC, NSC, adhering to SGP SOPs procurement rules and regulation.
• Establish and maintain financial folders for all SGP country office financial transactions. 
• Maintain personnel files, performance evaluation reports, leave records, and other pertinent personnel/consultant records     
• Draft routine correspondence and communications and establish filing system to record communications with local stakeholders.
• Manage and organize everyday office work.
• Establish a proper filing system, maintain SGP country office administrative, financial, and management files and update them with original documentation or copy of the original documentation as necessary. Special focus on:
• Establish and maintain a separate folder with all signed NSC meetings minutes that approve new SGP granted project
• Provide administrative and operational support to organization of SGP events and activities as requested
• Prepare background information and documentation, update data relevant to the programme areas and compile background material for the NC and NSC.
• Support with the project audit including with preparation and subsequent implementation of any audit recommendations. 

Required Skills and Experience

Education:

• Secondary education is required. 

OR

• A first level university degree (bachelor’s degree or equivalent) in Business or Public Administration, Environmental and Social Science will also be given due consideration, but it is not a requirement. 
• A certificate in Business Administration/ Accounting or Finance will provide distinctive advantage to the candidate. 

Experience:

• Minimum five (5) years (with Secondary education), or two (2) years (with Bachelors’ degree) of progressively responsible administrative or programme experience is required at the national or international level. 

Experience, Knowledge and skills        

• Demonstrated experience and ability to review and edit documents, and ability to produce meeting reports identifying key actions is required.

Desirable Criteria         

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems is an asset.
• Experience in supporting programme financial management is an advantage.
• Experience in project management/support at the rural/local community level is an asset 
• Experience in monitoring and evaluation and results-based management tools with a background and interest in the analysis of development issues and related policy matters will be an added advantage. 
• Experience in providing operational support, including event management and logistics, is an advantage.
• Required Language(s)  Fluency in French and working knowledge of English OR fluency in English and working knowledge of French”.