Justification For Position Upgrade Sample | How Do I Justify My Job Upgrade?
Justification For Position Upgrade Sample | How Do I Justify My Job Upgrade? A job justification, or position justification or job proposal, is commonly used in public sector jobs. The Position Justification is used when opening a new position that does not currently exist – or was not included in the current year’s budget.
It also justifies requests for additional headcount for the next fiscal period during budget reviews. This documentation helps flesh out why a newly created or previous position is important to a given organization. You may write a job justification to get your boss to hire a new employee.
Also, if you feel you’ve gone as far as you can in your current role, but don’t see any direct room for advancement, you may be able to make a justification for creating a new position within your company.
How to Write a Job Position Justification
In order to justify a new position, you have to demonstrate what task or responsibility is not being effectively covered in your organization. Additionally, you should be able to show how creating a new role to address this deficiency will have a notable, measurable and positive impact on the company.
1. Make Your Case
You can work backward in creating justification for a new position by writing a draft job description that outlines what the holder of the new position would be responsible for.
2. Draft the Proposal
Create an overview proposal that describes why the role is needed. Include metrics and real-life examples when possible. If you want to fill the role yourself or if you have someone else in mind, indicate this at the conclusion of the proposal.
Sample example Justification For Position Upgrade:
Initial estimates indicate the sales division is unable to respond to 25 percent of prospect calls because we don’t have a sufficient number of telephone operators. I would like to propose we create a new position of department receptionist to field and distribute calls appropriately. I believe this position is justified due to the need and the potential for increased earnings that will result from streamlining efforts.
How to Justify Upgrading a Job Position
1. Salary Research
Consider the type of position you want. Look at other departments in your company for clues. For example, if titles are traditionally “coordinator,” “manager” and “director,” follow these accepted guidelines and determine which title best reflects what you do. Research national salary statistics to get an idea about the average going rate for that position.
2. Job description
Take a look at your current job description and amend it with notes that detail any additional work responsibilities you handle. Separate these contributions into employer-directed job functions and extra things you do on your own, as a way to demonstrate your commitment to the job and your company.
3. Much Responsibilities
If you’re regularly asked to act in a supervisory capacity with colleagues, keep track of what this entails. Managers typically have greater responsibility than non-managers, and if you’re being asked to take on this role without the benefit of an appropriate job title or salary bump, it’s worth discussing with your boss. A change in job position and title can earn you additional respect and make you more effective in a supervisory position.
4. Confusing Title
In some instances, a title doesn’t accurately describe what you do, which can create confusion for customers or clients. For example, titles like “specialist” or “representative” are vague and don’t provide enough information. In some cases, clients and colleagues might not understand what you do, and won’t look in the right place to request your services. If you find that your title gets in the way of how you perform your job, relay this information to your manager when you ask for a change of title. Explain the problems with your current job title, and the benefits of changing a generic title.
5. Demonstrate the Benefit
To drive home the value of the new position you are proposing, you must demonstrate a specific benefit to the company. You can discuss the following: Cost savings, Larger market-share gain, Improved organization overall, Increased earnings, Increased productivity.
6. Pitch Yourself
The idea behind proposing a new position is to create a new job for you. The next step in the process is to demonstrate why you are uniquely qualified for the role. Once you have your proposal outlined, make an appointment with your boss to pitch your idea.
Sample Justification For Position Upgrade:
Having worked in the sales division for five years, I have expertise in our current processes and procedures. I am knowledgeable about our products and services, our price structures and our current client portfolio. I also have earned the respect of my peers, and believe I would be highly effective in a management role.
7. Talk to Your Director and Follow-Up
Arrange a time to meet privately with your Director and pitch him on the idea of your change in position and salary upgrade. Emphasize the successes you’ve had meeting or exceeding the job responsibilities you were hired to perform. Transition into talking about the additional responsibilities you’ve been handed and the above-and-beyond contributions you’re making in an effort to be a supportive team member. If your director denies your request, ask what the objection is. There may be no money for a salary increase, or higher-ups may object to giving you a new title.
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